Document Scanning and Digitisation
eDiscovery
eForms and Workflow
Email Management
File Analysis and Management
Image Management
Information, Document and Records Management and Security
Quality Management Systems
Document Scanning and Digitisation
Our document scanning and digitisation solution enables organisations to seamlessly and efficiently capture and process scanned documents and email in line with business processes and regulatory compliance.
Our solution will provide you with significant cost savings by:
• accelerating document delivery and minimising manual handling
• capturing critical information on the fly
• reducing data entry
• initiating intelligent automated procedures based on the information being processed
For more information on how FYB can solve your manual processing inefficiencies, please click here to contact us.
eDiscovery
Our eDiscovery solution provides organisations with a visual interface and robust analytics that enables you to quickly locate electronic information in response to freedom of information or right to information requests, complaints, investigations or law suits.
Our solution will:
• significantly reduce the cost involved with the manual collection, review and sharing of information
• make the discovery process faster and more effective
• increase the accuracy of findings
• support information and recordkeeping compliance requirements
To explore our eDiscovery solution further, please contact us today to organise a demonstration or more information.
eForms and Workflow
Our eForms and workflow solution provides organisations with a mobile-ready business process solution that digitises paper-based processes, captures data more effectively and automates document generation.
Our solution doesn’t just replicate paper forms and manual processes; it optimises entire business processes to make them faster, smarter and more efficient.
Our solution will:
• provide your customers with a positive and efficient experience, resulting in significant resourcing and cost savings
• seamlessly embed processes within user guided experiences, ensuring you are meeting service levels and customer expectations
• automate manual and labour-intensive tasks, resulting in more consistent and accurate outcomes that better support the business and your customers
• extend your investment in existing applications, reducing costs through improved process efficiency
• eliminate compliance deviations and non-compliance risks with improved regulatory compliance
To see how you can provide significant efficiencies to your organisation with our eForms and workflow solution, contact us today to arrange a demonstration or more information.
Email Management
Our email management solution for Microsoft Outlook improves user productivity, allowing your staff to cope with the volume and velocity of emails they are receiving. The solution helps users improve the quality and consistency of their communication with internal and external stakeholders as well ensuring they are meeting compliance requirements with seamless integration to your records and document management systems.
Our solution will:
• improve the productivity and quality of work of your staff, saving operational costs
• improve the consistency and speed of responding to customer enquiries, enabling you to meet and exceed customer expectations
• enable you to meet recordkeeping requirements, reducing compliance risks
For more information about FYB’s Email Management solution, contact us today to arrange a demonstration or more information.
File Analysis and Management
Our file analysis and management solution enables you to identify, access, connect, clean up, and control data across enterprise systems. This will help your organisation achieve information compliance by making it possible to not only access information, but also understand, classify, and reduce outdated and unnecessary legacy dark data content.
• effectively and efficiently clean up duplicate and legacy data from unmanaged email repositories, file shares, Content Manager and SharePoint sites, saving significant storage costs and gain better access to valuable information
• automate records declaration, minimising the cost and risk associated with not managing records for long-term governance
• intelligently migrate targeted data to your recordkeeping system for improved security, compliance requirements, ease of user access and lower overall storage costs
For more information about FYB’s file analysis and management solution or to organise a demonstration, contact us today.
Our solution will:
Image Management
Our image management solution provides users with an intuitive, online interface enabling them to easily upload, manage and share media items such as photographs, illustrations, audio and video.
• streamline the storage of your media items in a central location, reducing storage costs
• enable you to upload media items, from any location, on any device making your team more productive
• enable you to access media items, when you need it, anywhere, anytime from any device, so you can respond more efficiently to your organisation’s needs and customer requests
To see our image management solution in action or for more information, contact us today.
Our solution will:
Information, Document and Records Management and Security
Our information, document and records management solution is designed to help government agencies, regulated industries and global organisations manage their business content from creation to disposal. Regardless of how you create and collaborate on your content, our solution gives you the ability to leverage accurate, contextual and complete information throughout its lifecycle. Managing your content in this way helps you significantly improve services to your customers, make informed decisions and provide insight to future strategies.
• improve the efficiency of staff and systems, by automating classification, folder creation, policy application and advanced disposal processing, thereby reducing errors and manual tasks
• provide an on premise or cloud solution that enables compliant management of critical content and records, and provides collaboration, mobility and agility for your workforce
• improve privacy for managed content through extensive security and access controls
• simplifying the defensible disposal (according to policy) of content that has expired or has no residual value, thereby reducing risk
Contact us today for more information or a demonstration of our information, document and records management solution.
Our solution will:
Quality Management Systems
Our Quality Management System supports the drafting, approval, review and publication process of your organisational policies, procedures and work instructions, enabling you to automate the publishing of documents to your website immediately on approval.
• track the development of core documentation from drafting through to approval
• ensure staff or the public only ever see the latest approved version, reducing the risk of referring to out-dated or incorrect policies or procedures
• schedule annual reviews of documentation, proactively keeping them up to date
Contact us today for more information or a demonstration of our Quality Management System solution.
Our solution will:
Mining, Transport and Exploration